Is your current car reservation software easy to operate and quick to implement? Is your car rental management software not performing as expected or underperforming?

Performance of your car reservation software is an important aspect that can affect your business bottom-lines and reputation in the long run. The lower performance of your car reservation software can build up customer complaints and lead to diminished ROI. 

While all the operations can be centralized on your car rental management platform, ensuring that minimized workloads and efficient processes are implemented is pivotal to your business.

The key to improved performance is “integration.” In this blog, we recommend a few integration methods to follow that will help your business leverage the performance of your car rental booking management software.

Sales Cloud Integration

While your core enterprise system will remain unchanged, integration with a sales cloud will ensure a better way to sell through your software. Cloud integrations will improve speed-to-market and response times for bookings and system updates.

This will also automatically synchronize system changes while communicating with the server(s). Anything from bookings, contracts, billing, transactions, vehicle inventory, sales channel information, and more can be managed better in the sales cloud.

End-to-end security is assured on the cloud, and so is automation. These are the two ingredients to high-performance delivery by your car reservation software.

WordPress Plugin

WordPress comes with functional plugins that can be integrated into your software to deliver various functionalities efficiently.

You can export all the information from your back-end directly to your website quickly without errors. This will help improve the SEO of your website as well. The WooCommerce Booking & Rental Plugin offers a wide range of features to add and manage cars and other features to your car rental management system.

You can find some of the best car rental WordPress Plugins online and integrate the most useful ones for your rental management system.

Mailchimp Integration with the Car Reservation Software

Marketing is an important activity to keep your customers engaged and attract new customers to avail of your services. Mailchimp lets you plan and schedule marketing emails to target customers and automate the sending of emails.

It is a great tool to streamline your marketing campaigns that can also reduce manual communication and save significant time spent on marketing activities. You can also categorize emails based on their nature. Some of the emailing features include:

• Mailing automation
• Transactional emails
• SMS Marketing
• Advanced Statistics
• Email Client Testing
• Marketing Automation

This will help reduce the load of personalized email scheduling and notifications management on your reservation software.

Rentals & Contract Management 

Imagine manually drafting and overlooking contracts, locating files, adjusting advance payments, maintaining violation data, and maintaining the accuracy of the rental charges for your business. This will be time-consuming and is an inefficient way of managing rentals.

A rental management feature helps you in the following ways,

• Provides a pending contracts file
• Prints multiple rental agreements
• Ensures accurate calculation of rental charges
• Provides full vehicle transaction history
• Handles tax-exempt rentals
• Manages contract extensions
• Deposits and payments received / pending management
• Exporting pickup – return data for warehouse management
• Identifies violation date and time
• Generates form letters notifying the customer of receipt of a violation
• Printing contract as client language

Reporting Module

Customized reports help the management in making timely interventions to upkeep the health of your car rental business. The car rental management software can be linked to reports to generate real-time information that will help the management make crucial decisions. You can also integrate RPA or Machine Learning into your rental management system for reporting.

Booking reports help you manage bookings efficiently on a daily, weekly, and monthly basis. They help with better planning and strategizing.

Rental agreement reporting helps efficiently manage rental agreements with customers. Fleet reporting tools help with insights on how the fleet of cars is performing and gives updates on the status of each car (maintenance, bookings, demand, damages, revenue generation, etc.).

Billing Reports help you assess billing to the customer for single and multiple bookings. A detailed lookup of different components like billing slabs, discounts, advance payments, and more is possible with this reporting module.

Accounting Functions

Another important functionality that can enhance the performance of your car rental management system is Accounting Management.

It will enhance how weekly and monthly financial statements are internally managed in your system. Some of the functional areas enhanced by this module are:

• Auto Invoicing
• Billing Format generation
• Email Document verification
• Statement generation
• Accounts Receivable management
• Cash Receivable management

Conclusion

These functionalities can help you greatly improve the performance management process for your car rental management software through enhanced speed, reduced errors, and quicker response times.

Read other informational blogs from us to gain insights on how to improve revenues for your car rental business.